Job Overview
The BHRC are seeking a dedicated and organised Office Secretary to administrate the sport of Harness Racing in Great Britain.

Harness racing is a form of horse racing in which the horses race at a specific gait (a pace or a trot). They pull a two-wheeled cart called a sulky which is occupied by the driver. It is an appealing and exhilarating equestrian sport steeped in history with race venues spread throughout England, Scotland and Wales.

The ideal candidate will possess strong clerical skills and have a knack for administrative tasks, ensuring the smooth operation of our office. This role requires proficiency in various software applications, excellent phone etiquette, and the ability to manage multiple tasks effectively.

Duties

Provide comprehensive administrative support to ensure efficient office operations.
Manage phone calls and correspondence, maintaining professional communication at all times.
Perform data entry tasks accurately and in a timely manner.
Maintain organised filing systems digitally, ensuring easy access to information.
Assist with the preparation of documents and reports using Google Suite and other relevant software.
Utilise for basic financial record keeping and invoicing as required.
Coordinate appointments & meetings.
Support the team with clerical duties such as typing, photocopying, and scanning documents.
Manage members licensing.
Manage and process race entries.
Production of race cards and relevant documentation.
Ensure smooth operation of events.
Sales and Purchase ledgers entries.
Maintain records.
Update websites.

Other Duties

May include assisting with Health and Safety, Insurances and other regulatory requirements of an equestrian sport

Liaison

Act as main point of contact for all members.
Communicate with Board of Directors and individual and group race promoters.
Assist integrity and stewarding teams
Experience

Proven experience in an administrative or clerical role is preferred.
Proficient in using Google Suite (Docs, Sheets, Drive) and other office software applications.
Strong organisational skills with the ability to prioritise tasks effectively.
Excellent phone etiquette and interpersonal skills to interact with Members and Directors professionally.
Ability to work independently as well as part of a team in a fast-paced environment.
Strong organisation and communication.
Ability to work independently and as part of a team.
Able to work in a fast paced environment and to strict deadlines.
Computer literacy and proficiency.
Experience in an equestrian discipline would be an advantage.
Ability to work flexibly on weekends and possibly Bank Holidays.
If you are a motivated individual with a passion for administration and possess the necessary skills, we encourage you to apply for this exciting opportunity to contribute to our dynamic team!

Job Type: Full-time

Pay: £24,000.00 Negotiable dependant on experience

Benefits:
Company pension

Schedule:
Monday to Friday

Experience:
Administrative: 3 years (preferred)

Work Location: Remote

Email applications to bhrc.office@yahoo.co.uk - Closing date 13/04/2025